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Assistant Office Administrator

Covington, KY 41011

Posted: 10/24/2023 Employment Type: Contract To Hire Industry: Administrative Job Number: 11474 Pay Rate: 25.00

Job Description

Assistant Office Administrator
Join our team and contribute to the success of our growing firm. Apply now to be a vital part of our office administration and consulting team!
Why you should work here:
  • Perfect opportunity for stay-at-home parents looking to return to the workforce!
  • Join a growth-oriented firm.
  • Excellent bonus potential.
  • Great benefits.
  • Generous time off (21 days of PTO & 11 holidays)!
Responsibilities include:
  • Relieve the Consultant of administrative tasks on projects and assist with maintaining calendars, travel arrangements, filing, and other assigned duties.
  • Assist with the preparation of quarterly reports and other documents, including formatting, editing, copying, binding, and mailing.
  • Prepare client reports in Tamarac and Schwab, including downloading, formatting, editing, copying, binding, and mailing.
  • Manage quarterly questionnaires sent to money managers.
  • Scan and file completed trade tickets and documentation.
  • Assist with accounting duties in Quickbooks.
  • Prepare quarterly invoices and distribute them to clients.
  • Deposit checks and record client payments.
  • Enter bills, process payment of bills, and maintain payables files.
  • Order and maintain office supplies, including kitchen and beverage supplies.
  • Assist the COO in maintaining office equipment such as computers, copiers, and phone systems.
  • Assist the COO with general property management, including contacting and scheduling vendors for repairs and maintenance.
  • Responsible for the upkeep of the kitchen and first floor.
  • Answer the phone and greet visitors in a professional and friendly manner.
What you need to succeed:
  • 3-5 years of recent corporate admin experience.
  • Tech-savvy: proficient in Microsoft Word, Excel, and PowerPoint.
  • Quickbooks and Adobe experience is a plus.
  • Excellent typing and editing skills.
  • Extremely detailed and organized.
  • Some accounting experience.
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About Covington, KY

Unlock exciting career opportunities in Covington, Kentucky! This vibrant city nestled along the Ohio River offers a perfect blend of historic charm and modern appeal, making it an ideal location for job seekers. With its proximity to Cincinnati, Covington provides a unique cultural experience, boasting attractions like the Roebling Suspension Bridge, Mainstrasse Village, and the stunning Riverside Drive. Indulge in the local delicacies such as goetta and bourbons while exploring the Carnegie Visual and Performing Arts Center or catching a show at the Devou Park amphitheater. Join our job listings today and discover why Covington, KY, is the perfect place to grow your career!