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trak group
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https://www.thetrakgroup.com
https://www.thetrakgroup.com
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Project Coordinator
Posted: 06/17/2025
2025-06-17
2025-08-10
Employment Type:
Contract To Hire
Industry: Administrative
Job Number: 14983
Job Description
Special Projects Admin
Pay: $23.50–$25/hour
Location: 100% On-site | Monday–Friday, 8:00 AM – 5:00 PM
trak group is partnering with a reputable HVAC service company to find a highly organized and process-driven Special Projects Admin. This role is ideal for someone who thrives in a collaborative environment, knows their way around construction project documentation, and brings top-tier administrative support to fast-paced teams.
Why You’ll Love This Role
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Pay: $23.50–$25/hour
Location: 100% On-site | Monday–Friday, 8:00 AM – 5:00 PM
trak group is partnering with a reputable HVAC service company to find a highly organized and process-driven Special Projects Admin. This role is ideal for someone who thrives in a collaborative environment, knows their way around construction project documentation, and brings top-tier administrative support to fast-paced teams.
Why You’ll Love This Role
- Flexible start time within standard business hours
- Great pay with strong potential for long-term opportunity
- Join a supportive team environment with other trak group placements
- Support project managers with scheduling, reports, technician dispatch, purchase orders, and documentation
- Set up new projects and maintain customer records and job files
- Manage key documents including RFIs, tax forms, submittals, and closeout packages
- Coordinate meetings, equipment orders, and subcontractor materials
- Track project progress, update master schedules, and process change orders
- Assist with permits, billing prep, compliance logs, and invoice processing
- 2–3 years of administrative experience in HVAC, construction, or related trades
- Familiarity with construction workflows and project documentation
- Detail-oriented, highly organized, and tech-savvy (Excel, Word, systems)
- Exceptional follow-through, strong communication, and a calm, persistent mindset
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